NJ State Meets! Online Registration 101

Robert Kellert

Welcome back to online registration coaches and team administrators. Some of you have already experienced the process during previous seasons and for others this will be the first time you are claiming a team and managing your roster on MileSplit. I will post this article each season for a refresher and for first timers.

Below I have tried to lay out everything you will need for online registration as clearly as possible. After reading through the lists and tutorials if you still have questions I will gladly help, rkellert@milesplit.com.

Contents of this Article

  • Checklist for Coaches
  • Video Tutorial
  • Breakdown of Tasks (Who does what)
  • Further Notes
  • How to Confirm Performances

Checklist

1 Create a MileSplit profile if you haven't already.

2 Claim your team, preferable with a school email and providing information confirming you are the coach. *If you claimed your team last time just log in and you are set!

3 Once granted access, fix names, add grade years, and report and stat errors or duplicates on the roster to rkellert@milesplit.com. (Please state your team)

4 Once the roster is clean go to the correct meet page and enter each event. *DO NOT ENTER SEEDS. Your seeds will auto update when I periodically refresh each meet page's seeds.

5 Make sure everything is set before the deadline.

Video Tutorial

This tutorial was made during the 2014 indoor state relays however everything is the same process. There is a point in the video where text shows up saying you need to have an original seed to auto-update, THAT IS OLD INFO! Blank seeds now update automatically. If you don't have a verified seed leave it blank please.


Video Table of Contents

Note that this video was created for the 2014 State Relays, the process is the same but NJSIAA entry formalities may be different between meets.

0:00 / From the beginning! Make a profile and claiming a team.

1:40 / Explaining Team Manager and the features available.

2:47 / Editing, adding athletes, and correcting graduations years.

5:00 / Entering a meet. (6:30, if you want to add girls or boys after only entering one.)

Any more questions not covered in this video please email rkellert@milesplit.com I would love to help you out.

NOTE - There has been a bug that arises once in a while that changes your team's admin colors to all black or one color. This means you don't see the required menu to the left of your screen while in Team Manager mode.

Below you see the color fields labeled "Web Color 1:" and "Web Color 2:" these need to be two different colors or the menu will not show up even though it is still there.

Breakdown of Tasks

Tasks that you should email rkellert@milesplit.com for:

-Duplicates on your roster.

-Statistical errors.

-Any questions you might have if you cannot find the answer in the tutorial first.

Please state your request and team name clearly on the email. The more information the better.

Tasks that you can and should do on your own:

-Correct the spelling of names.

-Correct graduation years.

-Create freshman that haven't ran as of yet if needed for entry. Note as they compete individually I will be adding them for you.

The DO NOTS of being a team admin.

-Do not change the name of one athlete to another instead of making a new profile.

-Do not make someone's grade year to a random past graduation year to remove them from your roster. If you don't know their graduation year then you should use the last year that athlete competed as shown on their profile. I ask this out of respect for all of the hard work we have done to try and make the most accurate archive of rankings possible, from the 1st ranked to the 500th and on.

-Do not write names in all caps.

-Do not make athletes inactive unless completely necessary.

Further Notes

  • Even if your entry doesn't have a seed time or mark when you enter it will automatically update as of Indoor 2015. That issue has been taken care of! Yay! DO NOT ENTER YOUR OWN SEEDS!
  • **Note to make things easier for you! - When you are editing your roster, if they are not there you do not have to add every single new athlete. Only the ones you are entering into the meet have to be made. The rest will be created automatically for you as I enter performances throughout the season.

    This is meant to be an easier process not a hard one! If you are running into rough patches just ask at rkellert@milesplit.com.
  • The procedure of entering your teams on nj.milesplit.com, does not negate any of the seeding procedures we will be using as outlined in the tournament regulations.

    You will not be allowed to enter seed times on MileSplit. They will be placed there automatically from MileSplits' database. What will happen meet day, is the teams with "verified" times (times in MileSplits database) will have preprinted cards to submit to the clerks for seeding. Those without verified times, as in the past, will write the seed times on the cards - The top verified seed times as outlined in the tournament regulations will be protected. The handwritten cards will be seeded below the top verified (pre-printed) cards.

    To allow for smooth meet operation, you need to enter the individuals that would most likely be running a relay and up to 4 alternates. On meet day you would check off the 4 runners who are actually going to run.

    Your entire roster will be available to you the day of the meet and you will be able to change entries - but any handwritten card automatically drops out of the "protected pool" for that event.
  • If you see Team Admins that you do not know and who are not coaches send me an email to remove them. That way random users are not controlling things on your team.
  • Note * You should only be making athletes "in-active" on your roster if they are no longer in the program. If you have an athlete who doesn't run XC but does compete in track (or vice versa) just take away the XC tag next to their name by checking the athlete, and then pressing the "remove from XC" button at the top.
  • On your actual Roster in admin you may see athletes who are not from your season or who aren't on your team at the moment. That is meant to happen, we do not delete profiles on MileSplit. They move on year to year until they graduate and then they move to alumni. Even if an athlete only competed one time they have their own profile for as long as MileSplit exists.
  • If you have someone on your roster who no longer competes and you do not know their graduation year, look at the last year they competed and make that their graduation year rather than throwing a random year on their profile.

Confirming Performances

First and foremost you can always check your online registration entries and their seed time / mark through the meet page.

If you have MileSplit Insider then don't worry about this section too much as you can see the rankings. But this is useful information if you would like other ways to confirm your athlete's performances.

You will not require a subscription to confirm your seedings. There are still plenty of ways for coaches to confirm performances for free. I have already brought this to the attention of the NJSIAA.

  • Every athlete profile's STAT FEED will remain open for free. (As seen here)
    Coaches can easily see every performance from the current season on this feed. Only the career stats are locked.
  • Relay performances can be viewed for free on every team page under "Relay" (As seen here)

This being said, if you do choose to support the site and subscribe you will be given access to a whole network of statistics as well as athletes' career statistics and progression. Virtual meets would be accessible for scouting other teams and so on. Some great tools for coaching in a competitive state. Plus it is always good to know where you rank among the rest of the teams in the area.